REAL ESTATE ASSOCIATE I-II

JOB Under general supervision and within the framework of Port policies, procedures and objectives, the Real Estate Associate I-II provides assistance with the administration, marketing, and leasing of the Port’s industrial, commercial, warehousing, and office properties.
Distinguishing Characteristics: Levels of the Real Estate Associate role are distinguished by experience, education, variety, required supervision and complexity of para-professional duties.
Both levels require problem-solving, independent judgement, and a thorough understanding of real estate principles, practices, valuation, property management, and marketing.
The Real Estate Associate II level performs more advanced para-professional, technical real estate assignments, works with minimal direction and supervision, and possesses an advanced understanding of the complex procedures and processes surrounding commercial/industrial real estate and property management.
EXAMPLE OF DUTIES include the following.
Other related duties may be assigned.
Real Estate Management: Assists with the general administration of the Port's Real Estate Department to include but not limited to maintaining property and department records, assisting with Port leases, answering phones, responding to inquiries of prospective and current tenants and addressing their servicing needs through coordination with other departments (i.
e.
, maintenance, accounting, operations, environmental, purchasing, etc.
, as well as outside contractors).
Drafts leases for review by department management.
Assists with interpreting lease requirements, conveys and explains complex billing information to accounting personnel.
Researches and prepares routine and recurring reports on assigned projects and/or programs for real estate activities.
Assists with field inspections of tenant premises to ensure adherence to agreed-upon lease provisions, specifications and Port policy.
Prepares, maintains and updates lease summary documents, schedule of leased and available properties, easements, right of ways, and legal descriptions of Port properties.
Drafts routine letters, memos, contracts, amendments, purchase orders, and notices on available property; assists with the preparation of reports.
Creates spreadsheets to assist with the analysis and valuation of various Port real estate projects including potential developments and ground leases.
Data entry into the Port’s enterprise software system, i.
e.
, Saab Port Control, to include updating monthly changes to tenant’s accounts.
Assists with gathering departmental responses to Public Records Act information Requests.
Drafts maps and exhibits using the Port’s GIS system.
Computes CPI rental increases, delinquency charges, and rental credits.
Monitors and addresses delinquent accounts and drafts notices of default and delinquency.
Confers with outside consultants and agencies to research legal descriptions and other information (i.
e.
, rail, utilities, etc.
).
Assists with the preparation of related agenda items to be presented at Board of Port Commissioners’ meetings, including the preparation of PowerPoint presentations.
May coordinate necessary services with outside vendors or contractors, as needed.
Marketing and Outreach: Participates in the development and implementation of the Port’s real estate development marketing efforts, works closely with departmental management and other senior staff in targeting potential business opportunities; executes key strategic initiatives in alignment with Port-wide goals and priorities to ensure effective and profitable utilization of Port services and facilities.
Actively contributes to the Port strategic planning of commercial and industrial land uses while promoting Port maritime services; incorporates these objectives into the marketing plan and implements appropriate plans to meet strategic goals and objectives.
Keeps abreast of regional and local real estate activities, applies current trends to the Port’s real estate planning and development of goals and objectives.
Keeps department management apprised of potential new business and may report periodically on projects of particular interest to the Port Director and/or Port Commission as directed.
Develops and updates marketing materials; contributes to updates and enhancements of Port website, press releases, advertising and trade mission summaries and brochures for final approval.
Coordinates and/or conducts promotional tasks and regional outreach such as giving tours to various groups including potential customers, prepares briefings and presentations regarding the Port’s developments and marketing programs; develops and conducts informational and promotional presentations as needed.
Assists and/or participates in Port-sponsored events such as seminars, ceremonies, receptions, customer events and marketing trips; coordinates exhibits and special events to promote public and customer awareness of the Port’s facility opportunities.
Attends social, trade or civic functions as required.
SUPPLEMENTAL INFORMATION This position is open until filled.
The initial application review begins October 20, 2023