EXECUTIVE ASSISTANT

JOB OPEN/PROMOTIONAL OPPORTUNITYMONTHLY SALARY RANGE: $5,091.
52 - $5,352.
28 - $5,626.
76 - $5,914.
96 - $6,218.
10 - $6,537.
52FLSA STATUS: Non-ExemptTENTATIVE INTERVIEW DATE: TBDTYPING CERTIFICATE REQUIRED: A typing certificate verifying 55 net words per minute must be submitted by the final filing date.
The Economic Development Department is seeking to fill an Executive Assistant position.
This position is responsible for the day-to-day administration of personnel activities and supports the management team of the Economic Development Department.
In particular, the position will closely support the Director which includes drafting communications, calendaring and preparing for events and presentations.
The Executive Assistant plays a vital role in the smooth and effective running of the daily operation of the department and often interacts with key staff throughout the City providing coordination and effective communication.
The ideal candidate should possess superior problem-solving skills, be tech savvy, have effective time management skills, clear written communication talent and enjoy complex calendaring.
Duties may include exposure/access to confidential information, the ability to utilize discretion is a must.
The Economic Development Department has a passion for serving the City of Stockton residents, successful candidates will share that passion.
The Executive Assistant will work a City of Stockton 9/80 schedule: 7:30am to 5:30pm Monday through Thursday; 8:00am to 5:00pm Friday, with alternating Fridays off.
Must be able to attend occasional evening meetings to support the director and staff.
This is a full-time, probationary (Unclassified/Represented) position.
Incumbents in this position are excluded from the Civil Service system and are in a "for-cause" employment status represented by the Mid-Management/Supervisory bargaining unit.
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
Under direction, provides varied complex and often confidential secretarial and office administrative assistance to a department head or City Officer and associated supervisory and professional staff; may provide lead direction to a clerical support staff; performs related work as assigned.
EXAMPLE OF DUTIES This class is distinguished from other City secretarial classes in that the nature, diversity, and scope of responsibilities originating from this level of management support requires the frequent use of tact, discretion, initiative, and independent judgment.
Responsibilities include attendance at meetings and regular contact with government officials, City Council or board or commission members; representatives of business or community organizations, the public, and all levels of City personnel to exchange information and explain administrative policies and procedures.
SUPPLEMENTAL INFORMATION Experience/Education: Equivalent to graduation from high school and four years of secretarial or office administration experience.
Business or secretarial school training experience in dealing with governmental, community and business representatives is desirable.
Other Requirements: Typing at a rate of 55 net words per minute from printed copy.
THE PROCESSOnly those applicants who best fit the needs of the City will be considered for this career opportunity.
Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be invited to an interview with the Community Development Department.
The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.
NOTE: After on-line submittal, immediate notification will appear on your screen indicating your application has been received.
Please print this notice as proof of filing.
Notices and correspondence will be sent via email only.
No paper notices will be mailed to applicants.
It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is being received.
NeoGov.
com: You will receive correspondence via the e-mail address you provided on your application.
Some e-mail accounts have been known to place these e-mails in the spam/junk file.
Please check your e-mail folders or accept e-mails ending with neogov.
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In accordance with California Government Code section 3100, et seq.
, all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.