*Examples of Duties:*
* Plans, organizes, and participates in SJCOG's reception and clerical support activities, coordinating with other COG units.
* Develops, recommends and establishes operating procedures for the reception and clerical support functions; interprets SJCOG policies, rules and regulations in response to inquiries.
* Acts as assistant clerk to the Board of Directors, participating in and overseeing the development, distribution, and timely posting of agenda packets; and takes or directs the accurate transcription, distribution, and timely posting of approved meeting minutes, ensuring full compliance with the requirements of the Brown Act.
* Provides administrative support to the Office Administrator, Executive Director, and Executive Management Team (Deputy Directors) as needed.
* Oversees and participates in customer service activities, including answering phones and greeting visitors; responding to the most complex inquiries pertinent to SJCOG programs, facilities, services, policies, or procedures; and directing calls and visitors to appropriate staff.
* Oversees and/or participates in a variety of clerical support activities, including typing, proofreading, and appropriately distributing a variety of documents, correspondence, items, and materials; efficient processing of incoming and outgoing mail and faxes; timely processing of travel arrangements and conference registration requests; and effective coordination of meeting schedules, facilities, and requisite equipment.
* Participates in a variety of small to large mail-outs on both a scheduled and ad hoc basis.
* Assists the Office Administrator in the effective development and maintenance of a broad range of automated files and databases and hard-copy records and documents.
* Assists the Office Administrator in the purchasing and maintenance of COG office supplies; ensures that copiers and other office equipment are fully stocked and well maintained.
* Under the direction of the Office Administrator, may assist in instructing other employees on the effective operation of office equipment and/or specific work functions or procedures.
* Performs special projects as assigned and related work as required.
*Education and Experience:*
Any combination of education and experience that would provide the required knowledge and abilities is qualifying.
A typical path to obtain the required knowledge and abilities would be:
* Associate Degree or equivalent in office management, business or public administration or closely related degree, and
* Seven (7) years of increasingly responsible clerical, secretarial and/or operational support experience that includes at least one (1) year of lead or supervisory responsibility for training and reviewing the work of subordinate staff.
*To Apply:*
Complete an online application on our website at www.
sjcog.
org/jobs.
Submit the electronic application along with a resume, and cover letter to Diane Nguyen, Executive Director, attn: Kristin Bruce, HR consultant, via e-mail at planner@sjcog.
org.
Please do not send hard copies in the mail.
*Incomplete applications will not be accepted.
*
*Deadline for Submission: *OPEN UNTIL FILLED.
*Start Date:* Open until filled.
SJCOG will start the review process of complete applications on April 29.
Job Type: Full-time
Pay: $68,000.
00 - $80,000.
00 per year
Benefits:
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* Monday to Friday
Work Location: Hybrid remote in Stockton, CA 95202
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